Executive Administrative Officer

Executive Administrative Officer

Description

SAIC is seeking a highly organized, proactive, and detail-oriented

Executive Administrative Officer

to provide comprehensive administrative, operational, and logistical support to the U.S. Space Force (USSF) in Chantilly, Virginia. As the Executive Administrative Officer, you will serve as a key member of the front office team, supporting senior government leadership and ensuring the efficient execution of daily operations, special events, and mission-critical administrative functions.

Note: Must possess an active Top Secret clearance with current SCI eligibility to be considered for this role.

Key Responsibilities to include:

Provide executive-level administrative, project management, and logistical support to senior leadership, including the Government Program Manager, Front Office Staff, military personnel, and civilian government employees.

Manage complex calendars, schedules, and daily priorities for senior managers, ensuring efficient coordination of meetings, appointments, site visits, and executive engagements.

Coordinate and process travel authorizations, travel arrangements, vouchers, and expense reports in accordance with government policies and procedures.

Develop, implement, and maintain office tracking systems, databases, spreadsheets, and administrative records to monitor projects, taskings, correspondence, and action items.

Plan, schedule, and coordinate meetings, conferences, briefings, and leadership engagements, including securing conference rooms, arranging facilities, preparing materials, and ensuring compliance with protocol and security requirements.

Serve as a central point of contact for visitor coordination and access requests, facilitating communication between government personnel, military members, contractors, and external stakeholders.

Develop, maintain, and organize front office filing systems, records management processes, and file plans to ensure compliance with records retention and information management requirements.

Monitor office administrative needs and maintain an adequate inventory of office supplies, equipment, and resources, initiating procurement actions as necessary.

Support the planning and execution of special events, ceremonies, leadership visits, off-site meetings, and other official functions by coordinating venue selection, attendee logistics, security requirements, travel arrangements, schedules, and event materials.

Prepare, edit, and distribute professional correspondence, reports, presentations, meeting agendas, and executive-level communications.

Track suspense items, action requests, and deliverables to ensure timely completion and accurate reporting to leadership.

Exercise sound judgment, discretion, and professionalism while handling sensitive, confidential, and mission-related information.

Qualifications

Required Education and Experience

Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.

Active Top Secret clearance with current SCI eligibility

3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.

Ability to work in a fast paced, dynamic, and team environment with no supervision.

Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).

Strong experience in writing/editing memos and correspondence.

Excellent computer skills in MS Office (Word, Excel, PowerPoint).

Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.

Effective communication, coordination, and customer engagement skills.

Target salary range: $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.